Project Management Assistant

JOB DESCRIPTION

We are currently seeking a Project Management Assistant to join our team and provide clerical support to the Project Manager(s) and Field Superintendent(s) by effectively executing administrative duties for the firm’s commercial construction projects.

Those interested in employment opportunities with F. H. Myers Construction Corp., please begin the process by clicking this link.  https://www.cindexinc.com/c/582720. It will prompt you to complete the Culture Index Survey (8 – 10 minutes) and upload your resume.

Qualified candidates must meet the following criteria:

  • Proficient with Microsoft Office
  • Excellent oral and written communication skills
  • Effectively allocate resources and time
  • Excellent organizational skills
  • Ability to function effectively in a team environment
  • Committed to meeting quality standards and implementing quality processes
  • Construction experience in a plus
  • Viewpoint software experience is a plus

Duties

  • Proficiently administers all clerical duties such as typing, emailing, etc.
  • Prepares all subcontracts and purchase orders and maintain their perspective logs.
  • Prepares all change orders to subcontracts and purchase orders
  • Maintains all project logs: subcontractor/purchase order, submittal, change order proposals, RFI, closeout documents, drawing and other logs, if required by the architect
  • Prepares all change order proposals initiated by the Project Manager
  • Prepares all change orders to the project contract, if required
  • Maintains daily follow-up file of all outgoing project correspondence
  • Expedite all correspondence for mailing.
  • Administers the resolution to “follow up” issues other than those requiring assistance from the project manager.
  • Prepares monthly pay applications to the owner and presents document to notary for notarization.
  • Assists the Project Manager and Field Superintendent in scheduling material deliveries.
  • Assist PM and APM in securing and preparing all submittals and/or shop drawings to be forwarded to the architect.
  • Updates the project information sheet on a bi-weekly basis.
  • Scan all approved “As-Builts” to be filed on the network.
  • Prepares project contracts between owner and contractor and/or contractor and architect.
  • Prepares all transmittals for correspondence, materials, etc., leaving the office without a cover letter.
  • Performs other office-related duties, as required and assigned
  • Possesses the ability to exercise considerable judgment in completing assignments.
  • Must represent the company in a professional manner at all times.

All qualified candidates must submit the following:

  • Current contact address and phone number(s)
  • Current and past employment experience indicating your position and responsibilities
  • Detailed list of any and all construction experience including but not limited to a list of construction projects, your involvement with the project, contract value, dates and duration
  • Verifiable references from past employers. References will be contacted and verified unless otherwise instructed.
  • Employment availability
  • Educational background
  • Desired salary